The role of the traditional receptionist who dealt with the mail, could rustle up a cup of coffee and a biscuit and who rang you to say you had a visitor is really a thing of the past. We still want to offer a warm, friendly and efficient welcome, but as with everything, it isn’t as easy as that any more.
The General Data Protection Regulation was introduced in May 2018. The idea is that we are all going to be safer, our security will be better, our data recording will be improved and our visitors will be better served. We will also, we hope, be compliant with the new and possibly draconian regulations.
A visitor management system UK will almost certainly be taking the place of the old manual visitor book, if it hasn’t done so already. Depending on the size of your organisation, any number of features can be included in your new system, so it is worth finding out what your business needs.
Who’s Visiting When?
Most of us know in advance who is coming to visit and when the visit will take place. A good visitor management system can be alerted well advance; it can help you to monitor your diary and keep all staff involved in the visit suitably informed. Notification of the arrival of your visitor can be automatically sent by email or SMS, creating a great first impression of your company to a new and potentially valuable client and cutting down on waiting time for your visitors. A visitor management system UK is a good investment.
All visitors will require a badge before gaining access to your premises. Visitor badges used to be printed on heavy-duty plastic, which is not really environmentally friendly, and paper badges are cheaper and quicker to produce. A paper badge can still be properly branded and can still include a colour photo and any other identification that is required. Your visitor management system UK can do all this.
A good visitor management system will provide you with really useful visitor reports, which will increase efficiencies within the business. By collecting information such as visitor ID, type of visit, frequency, duration and access authorities, you will be able to analyse visitor trends and improve staff planning and resources.